1. Introduction

The Staging Site (Digital Learning & Design (DLD)), operated by the Department of Digital Learning (DDL) at Riphah International University, is an internal environment for course development, multimedia production, and instructional design collaboration. This policy defines how contributor data and project materials are managed securely.

2. Information Collected

• User Information: Name, designation, department, institutional email.
• Project Data: Course drafts, scripts, videos, design files, and metadata.
• Technical Logs: System usage records, upload history, and device information for maintenance and audit.

3. Purpose of Data Collection

• To manage course authoring projects and track development progress.
• To maintain version control and ensure quality assurance of content.
• To coordinate collaboration among faculty authors, designers, and DDL staff.

4. Confidentiality and Access

• Access is restricted to authorized contributors and DDL personnel.
• All in-progress content is treated as confidential intellectual property.
• External sharing of drafts, files, or unpublished materials is prohibited without written approval.

5. Data Security

• Project data is stored on secure servers with version control and backup systems.
• Regular audits and restricted permissions prevent unauthorized access.

6. Retention and Ownership

• All materials developed on this platform remain the intellectual property of Riphah International University.
• Data is retained as long as necessary for institutional archiving and course maintenance.

7. Rights and Responsibilities

• Contributors must handle data responsibly, adhere to confidentiality agreements, and follow institutional content management protocols.
• Any misuse may result in disciplinary action under University policy.

8. Policy Updates

DDL may update this policy periodically to reflect evolving standards and practices.